In order to best utilize our resources and maintain branding standards, BaySport Communications has established policies and procedures regarding internal and client marketing requests.

Internal Request Process

STEP 1: REQUEST SUBMISSION

Notification of marketing requests may be received by phone or email; however, all marketing requests must be finalized through the online form. Completion date will be dependent on project scope and available resources.

STEP 2: ASSESSMENT OF REQUEST

It is our goal that all projects are completed by the requested deadline; therefore, each request will undergo a needs-based assessment to prioritize marketing needs. This process will include:

• Purpose and priority of request, as determined by marketing needs
• Staff availability

STEP 3: TIMELINE

In order to review and consider your project, please submit a project request 1-3 weeks prior to the desired completion date.

This timing does not include printing and mailing. Allow for 10 business days for printing and mailing.

STEP 4: PRODUCTION/DELIVERY

Once the project is complete, it is the requesting team member's responsibility to make arrangements to receive any completed materials. Large print materials may be shipped directly to the client's location at the client's expense.

STEP 5: BUDGET CONSIDERATION

The requesting department is responsible for funding printed materials (unless it is a BaySport clinic request) and/or any other production resources. It's the requesting team member's responsibility to seek budget approval from their department liaison.

Exception: There may be some cases where as part of the BaySport service program, the client may receive complimentary marketing promotions. A general guideline for these “included” promotions would be: site start-up (as needed), in-house printed flyers (2/yr), posters (1/yr), PowerPoint presentations (1/yr), web updates (as needed), and surveys (2/yr). Exceptions will be handled on a case by case basis.